Quote faster. Track every order to delivery.

RFQ and procurement software for B2B distributors. Manage the RFQ, collect offers from vendors, build proposals, then follow every PO, invoice, payment and shipment in one standardized workflow.

Start free trial Book a demo

Free trial · No credit card required · €65 per user / month after

One workflow for every document in the deal

  • RFQ
  • Sub-RFQ
  • Offer
  • Proposal
  • PO
  • Invoice
  • Shipment
  • Transaction

RFQs, from inbox to award

Log every incoming request, split it across suppliers and see exactly where each one stands, from Draft to Awarded.

Open RFQs

31

Offers in

128

Awarded

12

Proposal Studio

Compare every accepted offer per line, lowest price highlighted. Add your margin and send the proposal back.

Shipments & payments

Follow each shipment from packing to delivery, and every payment recorded against its invoice.

Collect the offers.
Close the deal.

From the first line item to the last shipment, every step lives on the same record, so nothing gets lost between inboxes and spreadsheets.

Upload a CSV or Excel file, map its columns to RFQ fields, then confirm a preview. Only Name, Quantity and Unit of Measure are required.

.csv · .xlsx · .xls · 3-step wizard

Choose which items go to which supplier and create targeted Sub-RFQs. Export each one to a formatted Excel sheet, ready to email.

Sub-RFQs · Excel export · Parallel sourcing

Record supplier offers against each Sub-RFQ and move them from Draft to Accepted. Accepted offers feed straight into Proposal Studio.

Offers · VAT & currency · Follow-ups

The RFQ Overview follows every line item on both sides of the deal, from offer and proposal through PO, invoice and shipment.

Buy side · Sell side · Expand all

Import line itemssupplier_list.xlsx
1Upload2Map columns3Confirm
Item descriptionName Required
QtyQuantity Required
UoMUnit of Measure Required
Mfr part no.Part Number
NotesDescription
48 rows detectedContinue
Warehouse Racking · RFQ_00041Sent
ItemQtyUoM
Upright frame 2.5 m40pcs
Beam 2.7 m120pcs
Wire mesh deck96pcs
Anchor bolt M12320pcs
Installation1svc
3 items selected · To: Delta Ltd ExportSub-RFQ
Offers · SUB_00041-2EUR · VAT 19%
Draft New Follow-up Answered Reviewed Accepted
SupplierTotalStatus
Orion GmbH€17,960Accepted
Delta Ltd€18,420Accepted
NexaTech€19,100Reviewed
Vantor AG—Follow-up
RFQ Overview · Upright frame 2.5 mExpand all

Buy side

Sub-RFQ SUB_00041-2Sent
Offer · Orion GmbHAccepted
PO PO_00087Confirmed
Invoice INV_00301Draft

Sell side

Proposal PRP_00029Awarded
PO PO_00088Confirmed
Invoice INV_00318Sent
Shipment SHP_00118In Transit

The whole deal.
One platform.

A unified toolset covering the entire procurement lifecycle, from the first request to the final payment.

RFQ & Sub-RFQ management

Build RFQs with detailed line items, then split them into targeted Sub-RFQs to collect pricing from multiple suppliers in parallel.

Supplier & partner network

One partner database for suppliers, customers and government bodies, with their locations and the contacts at each one.

Offer comparison & proposals

Collect supplier offers side by side, apply conversion rates, margin and discount, and send a proposal you can stand behind.

Invoicing & transactions

Invoice straight from the purchase order, record partial payments, and always see what's been paid and what's still due.

Shipments & logistics

Assign carriers, vehicles and drivers to every shipment, add an AWB number, and track progress through to delivery.

Role-based access

Separate permissions for Manager, Sourcing and Accounting users, so records stay stable once your team starts acting on them.

How it works

From request to payment.
In six stages.

A standardized workflow your whole team follows, whether you're buying, selling, or both on the same deal.

  1. Receive the RFQ

    Log the request with just a name and sender, then add or import its line items.

  2. Source from suppliers

    Split items into Sub-RFQs and send each one to the right supplier.

  3. Collect and compare offers

    Record each supplier's offer, then mark the ones you'll use as Accepted.

  4. Build the proposal

    Pick the best offer per line in Proposal Studio, add margin and discount, and send.

  5. Order and invoice

    Raise purchase orders from offers or proposals, then invoice the lines you're billing.

  6. Ship and get paid

    Track shipments to delivery and record transactions until the invoice is settled.

Pricing

Every plan gets the whole workflow.

No hidden fees. Pay per user with a subscription, or go fully custom for larger teams.

Most popular

Subscription

Everything a growing procurement team needs, priced per active user.

€65/ user / month

Billed per active user · excl. VAT

Start free trial

No credit card required

Included in your plan

  • Unlimited documents
  • Proposal Studio
  • Invoicing & transaction tracking
  • Shipment management
  • Email support
Custom

Custom

Tailored deployment for larger organisations with advanced needs.

Let's talk

Flat rate, unlimited users

Get in touch

 

Everything in Subscription, plus

  • Unlimited users
  • SSO & Active Directory
  • Custom integrations & API
  • Onboarding
  • Priority support
FAQ

A few things to know.

The essentials, answered. The documentation covers every screen in detail.

What are you working on?

Tell us how your team handles RFQs today and we'll help you figure out if RFQ Manager fits.

Talk to our team
Do I need a credit card to start the trial?

No. Create your account, verify your email, and our team finishes setting up your organization. No card is needed to start.

How is the Subscription priced?

€65 per active user per month, excluding VAT. Larger teams can move to a Custom plan with a flat rate and unlimited users.

Can I import line items from a spreadsheet?

Yes. Upload a .csv, .xlsx or .xls file, map your columns, and confirm a preview. The same wizard works on RFQs and Sub-RFQs.

Does it handle more than one currency?

Each RFQ, offer and proposal carries its own currency. When an offer's currency differs from the proposal's, Proposal Studio lets you set a conversion rate.

Can I record partial payments?

Yes. An invoice can have several transactions against it, and the invoice page keeps a running total of what's been paid and what's still due.

Who on my team can edit what?

While a document is in Draft, Manager, Sourcing and Accounting users can edit it. Past Draft, only a Manager can, which keeps records stable once work has started.

Do you support single sign-on?

SSO and Active Directory are part of the Custom plan, along with custom integrations, API access and onboarding.

Get in touch

Talk to our team.

Questions about the platform, pricing, or a custom integration? Send us a message and we'll get back to you shortly.

hello@rfq-manager.com
RFQ Manager

Standardize your procurement, end to end.

Start with your next RFQ. Collect the offers, send the proposal, and follow the order all the way to payment.

Start free trial Book a demo

No credit card required

Message sent!